How to create order
letter/inquiry letter
Hello All! What’s up?
Today I’m going to post about Order Letter and Inquiry letter start from how to
create order letter and inquiry letter until the example of it . I will give
you an explanation about order letter and inquiry letter as well.
Letter of Order a.k.a
Order letter is a document that confirms details of a purchase of goods or
services from one party to another. It usually includes information about what you
are ordering, like quantity, model number, or color, the payment terms, and so
on. When the receipt receives this letter, they will process the order and send
the merchandise.
Inquiry Letter, on the
other hand, is a letter that’s written for collecting information about job
seekers, prices, products, and services before awarding jobs, granting credit,
making contacts and giving promotions are known as letter of inquiry. This
letter is written to a third party seeking information about either job or
company that wishes to make business relationship.
How
to create Order letter and Inquiry Letter
A.
How
to create order letter
1. Politely
thank the buyer or client for their costum.
2. Briefly
outline the details of the transaction, such as the item model name, color etc,
the name of the buyer or client, their address if relevant, and medium of
payment. This is essentially a summary of the order to reassure the receipent
that everything is going smoothly.
3. Provide
contact information so the receipent can get in touch if there’s problem.
Letter
Of Order Example
Hello Ms. Nadine,Thank you for your recent purchase from Global Cellular. The team are currently working on getting your item dispatched, and it should be with you within 5 working days.
Order Details
Order Number: 86675564
Oppo F1s Plus
Price Inc Delivery: Rp.5.100.000
Payment Method: Cash
Delivery Address:
Jl. Mawar 03 RT001/002, no. 10
Note: Because this is a large item you will need somebody to sign for the delivery upon arrival and to grant the drivers access to the property in order to position it somewhere convenient.
If you should have any problems or queries about this order please contact customer support on (021) 800-9122, or via email at support@globalcelullar.us
All the best,
Global Celullar
B.
How
to create Inquiry Letter
1. Be
courteous. Remember, by making the request you are imposing on the reader’s
time and/or resources.
2. Don’t
send an inquiry letter for information you could easily find out by other
means, such as with a quick search on the internet.
3. Your letter can be
fairly short, but it should be long enough to adequately explain what it is
that you are inquiring about and what you want the reader to do in response to
your letter.
4. Generally, give at
least a couple of weeks for the person, company, or organization to respond to
your inquiry before you send a follow-up letter or make a follow-up phone call.
5. If appropriate, you
may want to mention that you will keep confidential any information provided.
(This may increase the likelihood that the reader will respond to your
inquiry.)
6. Make it as easy as
possible for the person to respond to your request. This might mean offering to
pay for any needed photocopies or mailing costs, or perhaps including a
self-addressed, stamped envelope; necessary forms, questionnaires, or other
documents; and so forth.
7. Make sure to include
contact information so that the person can easily get in touch with you if
necessary, such as your cell or home phone number or e-mail address.
8. When the person
responds to your inquiry, it is a good idea to send a quick note of thanks
expressing your appreciation and telling how the information helped (or can
help) you. If appropriate, you may want to offer to return the favor in the
future.
How to respond to an inquiry letter:
1) Specifically indicate the inquiry that was
made, as you understand it.
2) Express your appreciation for the person’s
interest.
3) If possible, personally respond to the
inquiry. You might want to include with your response letter any brochures,
catalogs, reports, or other helpful information available.
4) If appropriate, clearly describe any action
you feel the person should take and the reason(s) for such a recommendation.
(However, you may want to use caution because of any possible liability you
might incur for offering such advice.)
5) If you cannot personally answer the person’s
question, let him/her know that you have contacted the person who can and that
he/she will shortly be in touch with the reader. If this is not possible,
express your regret for being unable to help the reader, and try to find out
for him/her the contact information for someone who can help.
6) If appropriate, you might want to include
additional information about your organization, the products or services you
sell, or the subject matter of the inquiry, beyond the scope of the original
inquiry.
7) Close by saying that you would be happy to
help the reader in the future if he/she needs further assistance or by wishing
him/her well in his/her endeavor or project, etc.
Inquiry
Letter Tips:
1.
Begin your letter by
stating who you are and giving your status or position (such as student,
researcher, interested consumer, etc.), and tell how you found out about the
individual or entity that you are writing to.
2.
Clearly state what it
is that you are inquiring about and what you would like the recipient of your
letter to do. Make your inquiry as specific as possible.
3.
You might want to
briefly explain the purpose of your letter or what you hope to accomplish. Such
an explanation may prompt the recipient of your letter to act more quickly.
4.
If appropriate,
consider mentioning the letter recipient’s qualifications for responding to
your inquiry (this may prompt him/her to act when he/she might otherwise be
hesitant to do so). For example, you could explain that you are writing to the
reader because she is a leader in her field and the accepted authority on the
subject you are interested in.
5.
Include the date by
which you need the information, services, etc., that you are requesting, and
indicate that you await the reader’s response.
6.
Thank the person for
his/her time.
Example
of Inquiry Letter
Jl. Telkom
IV no.08
Jakarta Selatan,
DKI Jakarta, 12830
November 26, 2016
Mr. Muhammad Rizky
Internship Coordinator Associated Bank
Jl.
Margonda Raya no.01
Depok, Jawa Barat
Dear Mr. Rizky:
During the Fall Job and Internship Fair at the University of
Gunadarma– Depok, I had the opportunity to visit with Rizka Alvine, your College Recruiting Manager. She suggested that I contact you directly to receive more information about your summer internship program.
Through a course on financial institutions, I was exposed to many aspects of commercial
banking. This represents a career opportunity that would allow me to combine my interest
in
finance and my strong interpersonal skills which I have developed through my various
work experiences and campus activities. To compliment my academics and present work
experience, I would hope to participate in an internship during the summer of 2016.
I would appreciate any information that you could forward to me about your summer internship program. If you have any questions, I can be reached at (081) 883-121211. I look forward to receiving the information and speaking with you soon. Thank you for your time and consideration.
Sincerely,
Nadia Safira
Nadia Safira
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